Executive Assistant, Secretary

About Our Client

• This luxury jewelry brand is renowned for its exquisite and intricately crafted pieces. Founded by a Taiwanese jewelry designer, the brand is celebrated for its artistry, innovative designs, and use of precious materials. Each piece of jewelry is meticulously handcrafted, often featuring rare gemstones and intricate detailing that reflect a blend of Eastern and Western influences.
• The brand's creations are often described as wearable art, with designs inspired by nature, architecture, and historical motifs. It is particularly famous for its annual Black Label Masterpiece collection, which showcases one-of-a-kind, museum-quality pieces that demonstrate the highest level of craftsmanship and creativity.
• This jewelry is sought after by collectors and connoisseurs worldwide and has been displayed in prestigious museums and galleries. The brand's commitment to excellence, creativity, and artistry sets it apart in the world of high jewelry.

Job Description

The Executive Assistant serves as the primary point of contact for internal and external parties on all matters

pertaining to the CEO. The Executive Assistant serves as a liaison to company internal senior management

team; organizes and coordinates executive outreach and external relations efforts; and executes and assists

special projects as needed and requested by the CEO.

meetings with internal and external parties, booking and arranging travel accommodations.

messages and content via various communication channels and drafting, proof-reading and generating official

or general content for CEO's use of various purposes.

Primary point of contact on CEO related matters :

Communicate with related parties on the CEO's behalf and coordinates logistics with high-level

meetings both internally and externally

Communicate directly and / or on behalf of the CEO with management team members, clients, and

others as directed, drafting and / or sending official CEO office announcements

Manage the CEO's email inbox and other communication channels as requested (respond to and follow

up on emails / contacts on the CEO's behalf; sort, flag, remind, and delegate important emails / contact)

Provide daily office assistance such as answering phones, accepting package and other deliveries,

lunchtime relief, and greeting and signing in visitors / guests for CEO

Provide "gatekeeper" and "gateway" role for direct access to the CEO's time and office

Uphold a strict level of confidentiality

Maintain, coordinate and execute CEO's schedule :

Manage, plan and coordinate the CEO's calendar and schedule, and ensure the CEO's schedule is

followed and respected (schedule meetings and calls via appropriate channels, events, appointments,

and ensure the CEO's time is being allocated as needed and to the highest priorities, timeline

expectations, and key relationship management; coordinate with clients, investors, and internal team

to arrange calls and meetings on behalf of the CEO)

Assist the CEO with daily administrative duties that include but not limited to completing expense

reports; arranging complex and detailed travel plans, itineraries and agendas

Uphold a strict level of confidentiality

Administrative support to the CEO :

Compose and prepare correspondence; compile documents for meetings

Draft reports, letters of solicitation, proposals; prepare and coordinate oral and written communication

with related parties as requested

Support CEO on external commitments, such as service on external boards, committees and other

groups if applicable

Maintain a reminder schedule for the CEO for important clients / contact's birthdays; important events,

coordinate with related internal parties on sending CEO's blessings, and drafting related content

Assist in and attend meetings. Take meeting minutes and send to related parties for follow-up as needed

Assist in coordinating the agenda of management team meetings. Prepare an account of the meetings

and designate and follow up on assigned action items

Uphold a strict level of confidentiality

The Successful Applicant