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Facilities Coordinator

JLLKaohsiung, Taiwan, China

30+ days ago

Job description

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

Facilities & Property Management
Office Administration
Audit support from internal or external
Administrate all contract services relating to the operation and maintenance of the properties including janitorial, security, engineering, fire safety, etc.
Controls progress of small scope of repair or project
Produces comprehensive facilities / premises monthly reports
Vendor and contract Management
Performs other duties as assigned

Interested? An ideal candidate would need to have the following qualifications

Desired experience and technical skills

Manage the customer and JLL’s external FM contractors across all soft service but not limited to, ensuring compliance to terms of service and problem resolving.

Maintain adequate levels of FM supplies at all times.

Ensure all orders for supplies are supported by the appropriate approvals from the customer and are placed in compliance to their Procurement and Order Processes.

Monitoring spends and approved expenditures, doing monthly invoice Receipting and Validation Accrual Journal accurately.

Cross check invoices and doing cross charge / re-class process to manage FM budget tightly.

Monthly billing process and cross check invoices before forwarding to Finance for payment processing.

Monthly Utility consumption update.

Assist the Site Lead with the implementation of local and regional initiatives, ensuring a ordinated approach for the team.

Prepare and ensure timely delivery of fixed and ad hoc reports, ensure regional consistency in data submission and filing procedure.

Provide clerical / administrative support to the FM team where required.

Monthly Newsletter preparation.

To support the role of Receptionist.

Perform Reception duties in an efficient, professional and courteous manner at all times; and ensuring that the reception area is maintained in a neat and tidy fashion.

Serves visitors by greeting, welcoming, and directing them appropriately.

Notifies company personnel of visitor arrival.

Maintains security and telecommunications system.

Maintains security by following procedures, monitoring logbook, and issuing visitor badges.

Maintain the Security Access pass database : including adding new Users, removing Users, issue of temporary Security and Building access passes, auditing restricts area authority on a bi-annual basis and the Temporary Security access pass register audit as required.

Ensure sign in of Visitors in line with Client requirements.

Handle Pressure and unwelcome visitor

100% compliance to JLL Safety Health & Environment Management Requirement.

Other tasks assigned by the supervisor.

Required

Bachelor’s degree in business, marketing or other related areas preferred. Candidate has a minimum

4 years+ of administrative experience in a high-pressure, fast paced MNC.

Ability to work with remote co-workers, and adapt to different cultural working styles.

Ability to work independently, make decisions and act quickly in emergency situations.

Customer Focus and Excellent Service

Overachieving Attitude which including but not limited toWork Ethic、Friendly、Adaptable、Patience、Problem Solving Skills、Accuracy and Attention to Detail

Integrity、Interpersonal Skills、Telephone Skills

Microsoft Office Skills - Word, Excel, PowerPoint, and Outlook

Preferred

Business Conversation English (written & spoken) and Mandarin is compulsory

Well-developed interpersonal, verbal and written communication skills

Some accounting knowledge

Location :

On-site –Kaohsiung, Taiwan, China

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and / or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

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Coordinator • Kaohsiung, Taiwan, China