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Office Administrator

TeleflexTaipei, TPQ, TW

19 days ago

Job description

Position Summary

The Office Admin is responsible for overseeing the daily operations of the Taiwan office, ensuring administrative efficiency, regulatory compliance, and a positive work environment. This role requires strong organizational skills, attention to detail, and the ability to coordinate across departments and with external stakeholders. The ideal candidate will be proactive, resourceful, and familiar with local regulations and business practices.

Principal Responsibilities

Office Administration & Operations

Oversee daily administrative operations including scheduling, correspondence, and office supply management.
Ensure the smooth operation and maintenance of office facilities and equipment.
Manage company vehicles and logistical needs as required.

Regulatory and Policy Compliance

Support the development and enforcement of internal policies in line with local labor laws and regulatory requirements.

Liaise with legal or compliance teams to ensure the office meets all regulatory obligations.

Government & External Relations

Act as the main point of contact for local government agencies (e.g., fire department, labor office).

Liaise with legal or compliance teams to ensure the office meets all regulatory obligations.

Environmental & Safety Management

Ensure adherence to safety protocols and cleanliness standards within the workplace.

Coordinate regular inspections and collaborate with vendors for maintenance and safety compliance.

Administrative Support to Leadership

Provide executive-level support to the General Manager, including scheduling meetings, expense claim, and organizing travel when needed.

Employee Welfare & Culture

Coordinate with the employee welfare committee to implement wellness and engagement initiatives.

Organize office events, team-building activities, and staff recognition programs to foster a positive workplace culture.

Event Management

Plan and execute company meetings, workshops, and other internal or external events.

Manage budgets, vendors, and logistics for successful event delivery.

IT Coordination

Serve as the local point of contact for IT issues, coordinating with regional or HQ IT teams for troubleshooting and support.

Education / Experience Requirements

Bachelor’s degree in business administration, Management, or related field

3+ years of experience in office or operations management, preferably in an international company.

Strong understanding of Taiwanese safety regulations, and administrative practices.

Proficient in Microsoft Office and general office software tools.

High level of organizational, problem-solving, and multitasking ability.

Specialized Skills / Other Requirements

Self-motivated, resourceful and able to prioritize when faced with conflicting demands.

Ability to identify critical business issues and deal with or escalate appropriately.

Displays positivity and entrepreneurial spirit.

Collaborative, approachable and enthusiastic.

Flexible and adaptable to changing environment and needs.

Analytical and displays strong customer focus to drive efficiencies and effectiveness.

Note : As with all positions, due to the dynamic nature of Teleflex Medical business, key responsibilities may evolve and change over time. Teleflex is an equal opportunities employer. At Teleflex, we follow a comprehensive hiring process. We do not accept unsolicited resumes from agency recruiters or 3rd party firms. We do not make unsolicited job offers. We do not ask for money or require equipment purchase up-front. Teleflex, the Teleflex logo, Arrow™, Barrigel™, Deknatel™, QuikClot™, LMA™, Pilling™, Rüsch™, UroLift™ and Weck™ are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and / or other countries.

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Office Administrator • Taipei, TPQ, TW