Business Support, D&T, TW

Job Summary

:

The Business Support will be collaborating with the DTC teams in different locations to provide local HR support for the Taiwan Digital Technology Center. Areas of responsibility include employee engagement initiatives, office

Administration and maintenance, attendance system maintenance, office procurement, local IT Device contact, local Safety administrative support, etc.

Essential Duties and Responsibilities:

• Employee Engagement Initiatives
• With guidance provide support to HR managers to implement employee engagement initiatives.
• Provide support to promote West organizational culture.
• Office Administration and Maintenance
• Take charge of office maintenance and supplier management.
• Be the contact of office device management.
• Handle promptly both incoming and outgoing mails, circulation of reports and faxes when necessary
• Provide Administrative support and logistics for meetings, conference and negotiations held in and outside Taiwan, including sourcing of appropriate venues that fit the budget
• Maintain good filling system and ensure files are up to date
• Maintain good stock management on company assets.
• Attendance system maintenance
• Be a master user the HID attendance management system.
• Run report to see monthly attendance report and highlight abnormal record to people managers.
• Support access setting for all locations in Taiwan.
• Office procurement and Finance Administrative role in SAP system
• Support all procurement activities/office suppliers for all locations in Taiwan.
• Ensure all activities follow company required standards.
• Look for ways to streamline and improve the process and supplier payment terms.
• Local IT and HSE administrative contact
• Be the key contact for IT Device repair and contact.
• Ensure all company required stands are followed.
• Provide administrative support to HSE initiatives.
• Should be willing to learn new tools and techniques and provide support to facilitate any technology changes in the office.
• Performs other duties as assigned based on business needs.

Basic Qualifications:

• Education or Equivalent Experience: Bachelor's in Business, HR or related field or equivalent experience
• Experience: 0-3 years of experience
• Ability to work both independently and in a team environment
• Ability to work in a virtual environment in a global organization
• Skills & Competencies: trustworthy, inclusive, customer orientation, communication, planning and organizing, personal accountability and attention to detail
• Knowledge of Excel, PowerPoint, Word

Preferred Knowledge, Skills and Abilities:

• Willing to learn new tools and Methods
• Ability to work in a virtual environment in a global organization and to effectively prioritize and execute tasks in a high-pressure environment.
• Ability to work in a fast-paced & complex environment with a self-motivated work ethic; utilize sound judgment with an ability to manage multiple priorities with a sense of urgency.
• Communicable English language skills
• Able to comply with the company’s safety and quality policies at all times

Travel Requirements:

• Must be able to travel up to 5% of the time, mainly between the Taiwan locations

Physical & Mental Requirements:

• Office environment
• Must be able to express or exchange ideas with employees
• Must be able to understand direction and adhere to established procedures
• Must be comfortable with public speaking / presenting to internal employees

#LI-Hybrid #LI-SM